LocaLocation: Sault Ste. Marie, Ontario
Company: Ellwood Robinson Inc.
Position Type: Full-Time, Permanent
Who We Are
Ellwood Robinson is a Northern Ontario construction company founded in 1935 in Sault Ste. Marie. For nearly a century, we have been a trusted provider of road construction, excavation, asphalt paving, and infrastructure services across the region, serving municipal, industrial, commercial, and private clients from Wawa to Elliot Lake.
With a strong commitment to safety, quality, and the communities we operate in, Ellwood Robinson takes pride in delivering dependable work that supports Northern Ontario’s growth and development.
The Opportunity
We’re currently seeking an Accounting & Administrative Coordinator who understands the importance of accuracy, accountability, and organization in a construction environment. In this role, you’ll be trusted to keep our financial and administrative processes running smoothly — from job costing and invoicing to employee documentation and internal support.
Your Day-to-Day
- Process accounts receivable and accounts payable, ensuring all invoices have proper backup (tickets, timesheets, purchase orders, job cost coding, etc.)
- Prepare and issue customer invoices for both time & materials (T&M) and progress billings, ensuring accuracy of quantities, rates, and job-specific coding
- Assist with job costing by reviewing timesheets, equipment hours, material slips, subcontractor invoices, and other cost inputs
- Process invoices and reconcile vendor statements; investigate discrepancies, missing invoices, credits, or pricing issues
- Monitor customer accounts, follow up on outstanding receivables, and support collections communication when required
- Support monthly and year-end accounting workflows by organizing documentation and maintaining accurate records
- Oversee employee onboarding, including preparing documents, collecting certifications, and setting up digital employee files
- Ensure timesheets are submitted, coded correctly (jobs, phases, cost types), and aligned with project requirements
- Maintain employee records, training documentation, certifications, and HR-related files
- Respond to internal inquiries regarding timesheets, documentation, or administrative policies
- Support payroll processing by verifying hours and approvals (note: not responsible for running payroll)
- Provide general administrative support to field and office staff
- Answer phones, greet visitors, and support customer inquiries as required
- Maintain office supplies, coordinate equipment calibration/renewals, and manage general office upkeep
- Assist with employee communications, seasonal events, and recognition
- Support Health & Safety administration, including maintaining training records, safety documentation, and ensuring PPE availability
- Ensure compliance with internal financial controls, corporate policies, and regulatory requirements
- Work Shift: Monday to Friday – Day Shift
- Perform other related duties as assigned to support the team
You Are a Good Fit If You Have
Required:
- Valid G class driver’s license
- Post secondary diploma or equivalent experience in a related discipline
Considered an Asset:
- High school diploma or equivalent
Skills & Abilities:
- Understanding of privacy and confidentiality measures
- Strong knowledge of accounting principles and/or bookkeeping roles
- Excellent analytical, financial, and mathematical abilities
- Excellent verbal and written communication skills, including the ability to effectively communicate with internal and external individuals
- Accuracy and attention to detail
- Excellent Problem solving and time management skills
- Proficiency with various computer programs, including Microsoft Office & accounting systems
- Strong organizational skills and an ability to work alone or with others within the company
- Ability to adapt to last-minute changes
- Ability to work under pressure and meet deadlines while maintaining a positive attitude
- Occasional lifting and carrying files, documents or small office items weighing up to 10 pounds
What We Offer
Compensation & Benefits
- Pay: $55,000 – $60,000*
- Extended health, dental, and life insurance
- Company pension
- Employee & Family Assistance Program
- Company events
- Ongoing training and career development
*The pay range posted reflects base compensation only. Starting pay is based on skills, experience, and qualifications. Benefits and other incentives are offered separately.
Equity & Accessibility
At Ellwood Robinson we seek to hire individuals with diverse characteristics, backgrounds, and perspectives. We strongly believe that world-class talent makes no distinctions based on gender, ethnic or national origin, sexual identity and orientation, age, religion, or disability, but enriches itself through these differences.
Ellwood Robinson welcomes and encourages applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process.
How to Apply
Please submit your resume and cover letter to careers@ellwoodrobinson.com. To be considered, applicants must be legally entitled to work for us in Canada. We thank all applicants for their interest; However, only those that are selected for interviews will be contacted.
Follow Us on Our Website and on Social Media:
Website: www.ellwoodrobinson.com
Facebook: www.facebook.com/ellwoodrobinsoninc
LinkedIn: www.linkedin.com/company/ellwood-robinson
Posting Date: February 17, 2026
Closing Date: March 17, 2026